IT'S TIME! 2026 FALL CONFERENCE INFORMATION!
SEPTEMBER 16TH, 17th, AND 18th, 2026
EMBASSY SUITES HOTEL & CONFERENCE CENTER
2501 Conference Drive, Norman, OK, 73069, 405.364.8040
CONFERENCE LINKS:
HOTEL INFORMATION:
HOST HOTEL RESERVATIONS (PLEASE READ TO END):
EMBASSY SUITES HOTEL:
(P CARD/CREDIT CARD ONLY)
- ROOM RATES ARE $110/NIGHT – SINGLE/DOUBLE OCCUPANCY.
- Reservations can be completed by calling the hotel at 405.364.8040 or the link on the CODA Website. Please reference group code: 95B
- P CARD FORMS, Credit Card Authorizations (for P-Cards), and Tax-Exempt Certificates must be faxed directly to the group sales office at 405.253.3550 OR emailed to [email protected] and must include the reservation confirmation number. P CARD INFO MUST BE RECEIVED BY 9/1/2026! If you do not remit your information by this date your room/tax exempt status is not guaranteed.
- The hotel will need a copy of the P-card, tax exempt form, and a credit card authorization form on file. The credit card authorization form is needed if you do not have the card with you at check in. It must be filed electronically using a secure link sent from the hotel. After you make your reservation please contact [email protected] or the front desk to request a form.
- All attendees have until 8/25/2026 to make their reservations at the group rate. Once this date has passed OR the block is full, the discounted rate will not be available, and attendees will receive the best available rate at that time. Due to the extremely high cancellation rate in the past, each attendee will only be allowed to book two room reservations in their own name.
- Also, you will be required to provide credit card information during the reservation process. This information may be used by the hotel to charge your credit card in the event you do not attend and do not cancel your rooms one week prior to the conference. You will also be required to provide a credit card at check-in. It may have a hold of up to $50/day placed on it for incidentals. This is hotel policy and non-negotiable. We do understand that this may be an inconvenience for some of you, unfortunately there is no other alternative. Please note, that if the you book a reservation online with a personal card you must ask for a CC authorization form to put the P-Card on the reservation. If you do not put their P-Card on the reservation and no show for the room, your personal card will be charged the no show fee
- PLEASE USE THE P-CARD FORM INCLUDED IN THE DOWNLOADABLE CONFERENCE INFORMATION
OVERFLOW HOTEL RESERVATIONS CAN BE MADE AT:
HAMPTON INN:
(Must use a credit card to guarantee the reservation. They are no longer able to accept a PO as a reservation request. You must make the reservation before sending in the PO)
BOOKING LINK ABOVE!!!
2300 CONFERENCE DRIVE, NORMAN, OK 73069
ROOM RATE $110/NIGHT
PHONE: 405-310-3014
EMAIL PO’S & TAX INFO TO: [email protected]
OR FAX: 405-310-3074
CUT OFF DATE: 9/1/2026
RESIDENCE INN:
(P-Card/Credit Card Only)
BOOKING LINK ABOVE!!!
2400 CONFERENCE DRIVE, NORMAN, OK 73069
ROOM RATE $110/NIGHT
CUT OFF DATE: 8/14/2026
HILTON GARDEN INN:
(PO accepted)
BOOKING LINK ABOVE!!!
700 COPPERFIELD DR, NORMAN, OK 73072
ROOM RATE: $110/NIGHT
PHONE: 405-579-0100
EMAIL PO’S & TAX INFO TO: [email protected]
REFERENCE: CODA
CUT OFF DATE: 8/31/2026
HOLIDAY INN EXPRESS & SUITES:
(P-Card/Credit Card)
BOOKING LINK ON CODA WEBSITE!!!
2500 CONFERENCE DRIVE, NORMAN, OK 73069
ROOM RATE $110/NIGHT
CUT OFF DATE 8/25/26
2026 ANNUAL CONFERENCE TRAINING OPPORTUNITIES:
Classes will run concurrently on Thursday September 17th, 9am-12pm, so please choose only one!
- Classes are at no cost for registered attendees. YOU MUST REGISTER FOR THE ENTIRE CONFERENCE TO ATTEND A CLASS! Only those that sign in will receive credit for the class.
Courthouse Security:
Fred Clark, ACCO
The Courthouse security training covers responses to traumatic events, such as an active shooter, bomb threat, fire or a medical emergency within the county courthouse. We cover the run-hide-fight protocol. What to expect if we conduct a courthouse assessment in your county. We also discuss First Amendment auditors and when they show up in your county.
Economic Development:
OSU-CTP
This course offers class participants insights into local economic development. You will first receive an overview of quality of life as an economic development strategy and work through an exercise of how this can look in your community. You will then learn about two programs OSU Extension currently offers in the economic development space: the Oklahoma Rural e-Commerce Academy and the Solid Waste Management program. This course utilizes group activities and facilitated discussions to encourage participation and feedback.
Grant Writing Basics:
OSU-CTP
This course explores the basics of grant writing. Participants will learn how to find grants, how to build winning grants for their counties, and how to improve grants. This course will use tips and tricks but will also prioritize the experiences of the audience to deepen everyone’s understanding of how grants work in counties.
CONFERENCE EVENTS:
BINGO: We are playing Bingo on THURSDAY evening. Same great cash prizes!
PRESIDENT’S RECEPTION: Please make plans to join us on Wednesday evening for food, fun and DUELING PIANOS! This is always an absolute blast!!!
Contact Melissa Kueter 405.816.7484 or [email protected] with conference questions.
Don’t forget to bring a door prize! SEE YOU AT THE CONFERENCE!
CODA 2026 ANNUAL CONFERENCE TENTATIVE AGENDA:
(all times/programs are subject to change)
Tuesday, September 15
4:00P CODA Board Meeting
4:00P Exhibit Hall Set Up
Wednesday, September 16
8:00A Exhibit Hall Set Up
9:00A Registration Opens
10:00A Exhibit Hall Opens
10:00A Assessor’s Meeting
11:00A CTAO Meeting
1:30P Opening Session
Improving Trust & Transparency Through Modern County Communications
Ethan Hutchins, Communications Manager/PIO
Tulsa County
7:00P (doors open at 6:30) President’s Reception featuring Dueling Pianos!
Thursday, September 17
8:00A Registration Opens
9:00A-12:00P Workshops:
Courthouse Security
Economic Development
Grant Writing Basics
12:00P-1:30P Lunch (on your own)
1:30P Association Breakout Sessions
5:30P Exhibit Hall Closed
7:00P Bingo!
Friday, September 18
9:00A Closing Session
Keynote Presentation:
Everyone Speaks: Few Connect
Rachael Monroe Melot
Using stories from her referee career, Rachael demonstrates how strong communication and healthy conflict can become powerful tools for building trust, strengthening partnerships, and leading with greater influence.
*WATCH THE CODA FACEBOOK PAGE AND WEBSITE FOR UPDATES*
IMPORTANT INFORMATION FROM Embassy Suites by Hilton – Norman Hotel & Conference Center
Hello!
Please note our hotel no longer accepts Purchase Orders for Reservations, a P-Card or
check will be required for payment. Checks need to be mailed in and received by the hotel
at least two weeks in advance of arrival date. Checks will NOT be accepted at check in.
P Cards & Tax Exempts:
If you will not have the P-card present with you at check in, please email
[email protected] and ask for a credit card authorization form. If you do
not have the P-Card present with you at check in, the credit card authorization form will be
required for that P-Card to be used to pay for your reservation.
In order to tax exempt P-cards, we require the tax-exempt letter and a copy of the P Card
that shows the tax-exempt entity name and the last four digits of the card number. The first
twelve digits can be blocked out along with the security code. If the card number is on the
back and the name is on the front, we will need a photocopy of both sides. If it is only on
one side, we only need a photocopy of the side it is on. You can email this photocopy in
advance to have your tax exemption set up before arrival, if we receive this upon arrival or
checkout, please allow up to 3 business days to see an updated folio.
Tax exemptions are set up/completed by accounting, please allow up to 3 business days
post check out for tax exemptions to be completed. If you haven’t received an updated folio
by the 4th business day, please reach out to [email protected] along with
the copy of the card and tax-exempt letter.
If you choose to send a photocopy of your P-card with the tax exempt letter in advance,
please send one email with the photocopy of the P-Card, the tax exempt letter from the
OTC, the confirmation numbers of the reservation(s), names on the reservation(s) and date
of reservation(s) to avoid delays in the tax exemption being applied.
If you have any questions regarding tax exemptions, please reach out to
- Accounting Department
Embassy Suites by Norman Hotel & Conference Center
2501 Conference Drive
Norman, Oklahoma 73069
Our Mission
Provide opportunity for county officials to exchange their ideas on the operation of their respective offices.Elevate the standards and offer ways and means to serve the public better.
Exemplify the ideals of public service as an influence in business and civic life.
Provide leadership and direction in the education of its members, as well as the general public, as to correct purpose, function, and operation of each county office.